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Position Title: Church Secretary

Reports to: Pastor/Church Leadership Team
Hours: 25 hours per week
Pay Rate: Based on experience and education

Position Overview

The Church Secretary provides administrative support to the pastor and church leadership, helping ensure the smooth operation of the church office. This role includes managing communications, maintaining records, assisting with scheduling, and supporting the ministries of the church.

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Key Responsibilities

• Office Administration

  • Answer phones, respond to messages, and greet visitors/vendors by appointment.

  • Maintain church calendar, schedule events, and reserve facilities. (all in coordination with volunteers already handling these responsibilities.)

  • Prepare and distribute weekly bulletins, newsletters, and other communications.

  • Maintain office supplies and equipment.

• Communications

  • Prepare and send church-wide emails, mailings, and social media updates. (In coordination with those already performing these tasks)

  • Handle incoming/outgoing correspondence.

• Record Keeping

  • Maintain membership database (baptisms, weddings, funerals, new members, etc.).

  • Keep accurate records of giving, pledges, and attendance in coordination with the treasurer/finance team.

  • File and organize church documents and historical records.

• Support for Worship & Ministry

  • Prepare worship service materials (Gather and share announcements with Church announcement person)

  • Assist pastor and ministry leaders with clerical needs (printing, scheduling, correspondence).

  • Coordinate with volunteers and ministry teams for special events.

• Bookkeeping Services

  • Reimburse approved church members for funds spent for church purposes

  • Process payroll on a weekly and biweekly basis

  • Pay invoices submitted by vendors

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Qualifications

• Strong organizational and time management skills.

• Proficiency in Microsoft Office (Word, Excel, Publisher) and/or Google Workspace.

• Ability to learn church management software.

• Good written and verbal communication skills.

• Friendly, professional, and welcoming demeanor.

• Ability to maintain confidentiality and discretion.

• Prior office or administrative experience preferred

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Personal Characteristics

• Commitment to the mission and ministry of the church.

• Dependable, trustworthy, and self-motivated.

• Works well with pastor, staff, volunteers, and church members.

• Flexible and adaptable to meet the needs of a small but active congregation.